Bylaws — UAB Delta Sigma Phi

BYLAWS OF

Alumni Corporation Board of Delta Sigma Phi-Zeta Chi Chapter

Article I

The Corporation

Sec. 1 Organization. The Alumni Corporation Board of Delta Sigma Phi-Zeta Chi Chapter, hereafter called the Alumni Corporation Board or ACB, is a non-profit corporation under the laws of the state of Alabama and under the jurisdiction and instruction of the Delta Sigma Phi Fraternity. This organization adopts the Constitution of the Delta Sigma Phi Fraternity as well as the bylaws located herein.

Article II

Purpose

Sec. 1 Advising. The ACB is responsible for making a positive and productive contribution to the University of Alabama at Birmingham undergraduate members of Delta Sigma Phi. This will be accomplished by providing positive role models and advisory support to the members.

Sec. 2 Housing. The ACB is charged with the responsibility and duty of maintaining and providing a home for the chapter and shall hold title of the same, shall have full authority in the acquisition and disposition of property, shall be authorized to incur indebtedness in the purchase or maintenance of property, and may issue bonds, notes, deeds and other evidences of indebtedness and/or may enter into any lawful contracts and incur obligations essential to the transaction of affairs to carry out the purposes for which this corporation was formed.

Sec. 3 Accumulated Funds. The directors of the ACB shall be trustees of surplus funds accumulated by Zeta Chi chapter and shall assume duties and responsibilities as may be specifically delegated to it by Zeta Chi chapter and Delta Sigma Phi Fraternity.

Article III

Directors

Sec. 1 Eligibility. Membership on the ACB shall be open to anyone that is in line with the purpose and goals of the Fraternity. This would include but is not limited to those alumni members of Zeta Chi chapter, other alumni of Delta Sigma Phi, and any campus or community members who understand the goals and values of Delta Sigma Phi Fraternity, are interested in its progress, and are willing to devote time and energy for the benefit of the Fraternity. All volunteers shall familiarize themselves with the Fraternity structure and operating methods.

Sec. 2 Members. The board shall consist of eleven voting members: two of whom shall be the undergraduate president and treasurer of Zeta Chi chapter; five of whom shall be the ACB President, Vice President, Secretary, Treasurer, and Chapter Advisor; and four specialized advisors: Growth Advisor, Alumni Relations Coordinator, Leadership Development Advisor, and the ACB Committee’s Advisor. The Chapter Advisor will serve as an ex officio voting member.

Sec. 3 Elected Positions. ACB board members are elected by the alumni membership at the annual meeting. These directors then elect the officers from within their own membership. The elected officers shall be: President, Vice President, Secretary, Treasurer and Chapter Advisor.

Sec. 4 Appointed Positions. The appointed positions on the board shall be chosen by the elected officers of the ACB. The appointed positions will consist of the following; Growth Advisor, Alumni Relations Coordinator, Leadership Development Advisor, and the ACB Committee’s Advisor.

Sec. 5 Term of Officers. The ACB President, Chapter Advisor, and other Advisors will serve two-year terms. The ACB Vice President, Secretary and Treasurer will serve terms of one year. Volunteers may hold an unlimited number of consecutive terms.

Sec. 6 Board Vacancies. Should a vacancy occur on the board, the president may appoint a replacement for the remainder of the term.

Sec. 7 Removal of Office. Any director may be removed by a majority vote of the other members of the board.

Sec. 8 Salary of Officers. No officer or director of this board shall draw a salary or compensation for services rendered in connection with the performance of his/her duties as a board member.

Article IV

Duties of Officers

Sec. 1 President

(a) Shall be the presiding officer at meetings and shall be ever willing to devote his best interest to the chapter and shall perform such other duties as may be delegated to him by the board.

(b) Shall be an ex officio member of all committees appointed by his office.

(d) Shall recruit new volunteers.

(e) Shall facilitate board meetings and goal-setting sessions.

(f) Shall mentor, advise, and work directly with the undergraduate President.

Sec. 2 Vice-President

(a) Shall preside at meetings in the absence of the President and shall perform such other duties as may be delegated to him.

(b) Shall assist in the recruitment of volunteers.

(d) Shall mentor, advise and work directly with the undergraduate Vice-President

Sec. 3 Secretary

(a) Shall communicate with alumni.

(b) Shall maintain all official ACB records.

(d) Shall be custodian of all deeds, insurance policies, notes and other important documents which shall be kept in a secure place

(e) Shall mentor, advise, and work directly with the undergraduate Sergeant at Arms and Philanthropy Chairs.

Sec. 4 Treasurer

(a) Shall keep and maintain a complete building fund record of every member and new member of Zeta Chi chapter.

(b) Shall receive and be custodian of all funds of the ACB and issue a receipt therefore, a duplicate of which will form a part of the permanent records of the board.

(d) Shall deposit all monies received from all sources in the bank account of the ACB, and all disbursements shall be made by check on this account.

(e) Shall be under valid bond for the security of all funds to which he may be entrusted.

(f) Shall be responsible for the prompt payment of all bills and accounts when due, thus protecting the credit of the board.

(g) For collection purposes, shall keep a directory of members who are obligated financially to the board and Zeta Chi chapter.

(h) Shall mentor, advise, and work directly with undergraduate Treasurer.

(i) Shall receive rent and note funds by the 5th of each month from the Chapter Treasurer.

(j) Shall be responsible for all financial reports being forwarded to the national Fraternity when due.

(k) Shall receive a copy of the monthly operating statement from the Chapter Treasurer and interpret it at board meetings.

(l) Shall keep a complete record of accounts of all transactions of his office and have it audited by a recognized public accountant once each year and shall present his records to the board upon request.

(m) Shall create and maintain an annual budget for the ACB.

(n) Shall work with the ACB President and Zeta Chi undergraduate Chapter to help develop and maintain an agreed upon chapter budget (semester).

(o) Shall mentor, advise, and work directly with the undergraduate Treasurer.

Sec. 5 Undergraduate President

(a) Shall keep regular communication with the Chapter Advisor and ACB President

(b) Shall coordinate chapter goals in conjunction with ACB goals.

Sec. 6 Undergraduate Treasurer

(a) Shall share monthly chapter financial report with ACB President and Treasurer

(b) Shall make recommendations for action to be taken against delinquent brothers.

Sec. 7 Growth Advisor

(a) Shall facilitate the organization of a one-day retreat per semester to identify chapter core values, improve communication skills, and market the Fraternity through the creation of a recruitment plan and retention plan.

(b) Shall work with the undergraduate chapter Education Chair to provide best practices on constantly increasing chapter GPA and developing a chapter academic program.

(c) Shall work with the ACB Leadership Development Advisor on mentoring the undergraduate Recruitment Chairman & New Member Educator while helping facilitate all recruitment aspects and healthy lifestyles aspects of the Gordian Knot.

(d) Shall coordinate with the ACB Secretary to monitor ACB alumni contact database and improve data quality.

(e) Shall chair a permanent undergraduate/new member scholarship committee.

Sec. 8 Leadership Development Advisor

(a) Shall provide the ACB on advice in best practices of leadership to the undergraduate chapter.

(b) Shall provide undergraduate chapter with best practices in leadership from ACB, National Fraternity, and outside sources.

(c) Shall work with the undergraduate chapter Engineering Leadership Chair to increase chapter involvement in other campus/ community organizations.

(d) Shall work with the ACB Growth Advisor on mentoring the undergraduate Recruitment Chairman & New Member Educator while helping facilitate all recruitment aspects and healthy lifestyles aspects of the Gordian Knot.

(e) Shall serve/coordinate with the Growth Advisor on the undergraduate/new member scholarship committee

Sec. 9 ACB Committee’s Advisor

(a) Responsible for heading committees based on ACB’s needs.

(b) Shall coordinate monthly progress and updates on all permanent and temporary committee’s.

Sec. 10 Alumni Relations Coordinator

(a) Shall lead the effort in engaging alumni with the undergraduate chapter and the ACB.
(b) Shall coordinate and keep up with all social communications between the almuni and ACB.
(c) Shall head and update the ACB website.
(d) Shall organize unofficial, non-ACB sponsored, social events for alumni.
(e) Shall organize all social functions of the ACB.

Sec. 11 Chapter Advisor

(a) Shall mentor, advise and work directly with the undergraduate Pledge Class President and all IFC Members.

(b) Shall lead the Advising Team.

(d) Shall work with the New Member Educator to organize the new member program.

(e) Shall serve as an ex officio member of the ACB.

Article V

Meetings

Sec. 1 Regular. The board shall meet once per year in person at a time and place to be agreed upon by the members.

The board shall hold one conference call a month. These conference call times will be decided on by the board.

Sec. 2 Special. The President of the undergraduate chapter or the ACB President may hold special meetings for the purpose of conducting urgent or important business. Due notice of at least 72 hours must be given to all members.

Sec. 3 Votes. Each director present shall be allowed to cast one vote. Voting by proxy shall be allowed except for the transaction of such business as set forth in Article V, Sec. 4, of these bylaws. A simple majority shall decide all issues submitted for vote.

Sec. 4 Quorum. For the conduct of ordinary or routine business, a quorum shall consist of one undergraduate member and five volunteer members. For the conduct of business at which transfer of property, indebtedness of the chapter or the incurring of obligations is involved, all board members must be present.

Sec. 5 Meeting Conduct. Robert's Rules of Order shall govern meetings.

Article VI

Legal Advisor

Sec. 1 Selection. The board shall have authority to choose a legal advisor and obtain legal advice when services of legal nature are considered necessary.

Sec. 2 Duties. The duties of the legal advisor shall be to advise the chapter and board in matters requiring legal assistance and service in the collection of delinquent accounts and to cooperate with the general counsel in matters under his/her jurisdiction.

Article VII

Amendments

Sec. 1 By Alumni Corporation Board. These bylaws may be amended by a two-thirds majority vote of the directors present at any regular meeting or at any special meeting if at least seven days’ written notice is given of an intention to alter, amend or repeal the bylaws or to adopt new bylaws at such meeting.

Sec. 2 By Fraternity Manual. Be it further provided that nothing contained herein

shall be in contrast with the Fraternity Manual, and upon receipt of revised

national rulings and regulations, these bylaws shall be made to conform to those changes without regard to Article VII, Sec. 1, of these bylaws.

UAB Delta Sigma Phi ACB